Executive Secretary

About the role

We are looking for a highly organized, warm, and dependable Executive Secretary to provide direct support to the CEO in a small, fast‑paced office. This long‑term position requires full executive assistance, flexibility, professionalism, and strong organizational discipline.

Key responsibilities

• Manage the CEO’s complete calendar, including business and personal appointments, and coordinate meetings, reminders, and daily priorities.
• Prepare the office each day for the CEO, ensuring hospitality, meeting rooms, and refreshments are ready.
• Maintain structured digital and physical filing systems and perform accurate data entry across platforms such as websites, Excel, and documents.
• Monitor online orders, coordinate with the shop, and follow up to ensure tasks and deadlines are completed.
• Welcome visitors, maintain a professional executive office environment, and support meetings by preparing materials, recording minutes, and tracking action items.
• Assist with occasional logistical or personal coordination tasks and adapt to schedule changes.

Required profile

• University degree.
• Minimum 3 years of experience in administrative or executive support roles.
• Strong written and verbal communication skills in Arabic and English.
• Proven multitasking ability and meticulous attention to detail.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.