Human Resources Assistant – Maternity Cover

About the role

The Human Resources Assistant will provide proactive, business‑focused support during a maternity cover period. Working closely with the HR Officer, the role ensures that HR policies are applied, recruitment processes run smoothly, and staff and volunteer records are accurately maintained.

Key responsibilities

• Advise staff on Oxfam HR policies, procedures, and the Staff handbook.
• Support recruitment activities: job posting, shortlisting, interview scheduling, and maintaining the recruitment tracker.
• Coordinate pre‑employment checks, reference verifications, and background screenings.
• Prepare logistics for new staff (mobile, PC, ID, email) and conduct induction plans.
• Maintain staff and volunteer records in PeopleSoft (GOLD) and Box, ensuring files are up‑to‑date.
• Prepare employment letters, contracts, extensions, and monitor contract end dates.
• Distribute monthly payslips, manage timesheets, and act as the focal point for related inquiries.
• Support probationary periods, performance reviews, mandatory training, and payroll documentation.
• Manage volunteer recruitment, onboarding, off‑boarding, timesheets, and payments.
• Assist with audits, ensure confidentiality of HR data, and cover for absent HR team members.

Required profile

Required skills

• PeopleSoft (GOLD) HR system
• Box document management

What we offer

• Opportunity to work within a global humanitarian organization.
• Experience in a wide range of HR functions, including recruitment, onboarding, and volunteer management.