Legal Secretary – Support Lawyers and Manage Documents

About the role

We are seeking an experienced Legal Secretary to provide high‑level administrative support to our team of lawyers. You will be responsible for handling confidential legal documents, managing calendars, and ensuring smooth day‑to‑day operations within the firm.

Key responsibilities

• Assist one or more lawyers with document transcription, formatting, editing, and filing.
• Proofread and amend legal documents, and support courtroom procedures when required.
• Prepare invoices, track reimbursable expenses, and follow up on client payments.
• Maintain lawyers’ calendars, schedule meetings, teleconferences, and arrange travel.
• Organise, scan, copy, and fax legal paperwork promptly.
• Screen, direct, and prioritise incoming calls and emails for the legal team.
• Adhere to firm policies, procedures, and confidentiality standards.

Required profile

• Minimum 5 years of secretarial experience in a professional services environment.
• Excellent written and oral communication skills in English.
• Strong time‑management, organisational, and prioritisation abilities.
• Professional demeanor with the capacity to build relationships with senior executives.
• Problem‑solving and decision‑making competence.

Required skills

• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Outlook
• Document management systems
• Transcription software
• Dictaphone usage