Personal Assistant to the General Manager & Office Manager

About the role

Sun Tours, a travel agency founded in Jordan with branches in Amman and Aqaba and offices in Saudi Arabia, Egypt and the United States, is looking for a highly organized and proactive Personal Assistant to the General Manager and Office Manager. The role provides executive and administrative support while overseeing daily office operations.

Key responsibilities

• Manage the General Manager's calendar, appointments, meetings and daily priorities, and prepare agendas and documents for internal and external meetings
• Record meeting minutes when requested, track management instructions and follow up on pending tasks and deadlines
• Draft emails and official letters, prepare reports, presentations and meeting briefs, and arrange business travel
• Maintain records of management decisions and handle confidential information
• Oversee daily office operations, monitor supplies, equipment and assets, and coordinate maintenance and repairs
• Coordinate with suppliers and service providers, obtain quotations, and maintain administrative records, filing systems and office inventory
• Liaise with Finance on invoices, payments and administrative expenses, and coordinate visitors and meeting rooms
• Collect information and reports from department heads, follow up on interdepartmental requests, assist with onboarding, business visits and internal events, and suggest improvements to office efficiency

Required profile

• Bachelor's degree in Business Administration, Office Management or a related field
• At least 2 years of experience in executive assistance, office management or administration; previous experience supporting senior management is preferred
• Excellent written and verbal communication in Arabic and English
• Strong organizational, communication, follow-up and time-management skills, with discretion and accuracy
• Ability to manage multiple priorities, meet deadlines and work independently

Required skills

• Proficiency in Microsoft Office, especially Outlook, Word, Excel and PowerPoint