Programs Assistant - Alumni Recruitment & Project Support

About the role

Amideast, an American nonprofit focused on education and cultural exchanges in the Middle East, North Africa and the United States, is hiring a Programs Assistant in Jordan. Working under the supervision of the Programs Manager, the role provides administrative, logistical and operational support across the project lifecycle, with a particular focus on alumni recruitment and coordination, project administration, production logistics, reporting, communications, database management and stakeholder engagement.

Key responsibilities

• Support alumni outreach and recruitment, help administer the registration/application process, and review and organize alumni submissions
• Maintain and update participant databases, and schedule and coordinate interviews, meetings, filming sessions and follow-up communications
• Help collect consent forms and media release forms, and keep accurate records of participant engagement
• Coordinate filming schedules, travel arrangements and logistics plans with alumni, staff and the production company, and track production progress
• Maintain project files, prepare meeting minutes and action-item trackers, and support procurement, contracting, invoice tracking and internal reporting
• Keep project trackers and databases accurate, track story milestones and dissemination status, and help document achievements and lessons learned
• Support communication with the U.S. Embassy, alumni, media production partners and internal departments, and draft routine emails for review
• Maintain digital archives of final videos, photographs, raw footage, audio files, consent forms and production documentation
• Work with the Amideast office in Amman and other departments, and support client representatives as assigned

Required profile

• Bachelor's degree in Business Administration, Communications, Marketing, International Relations, Media Studies or a related field
• At least 1 year of relevant experience
• Arabic speaking and writing proficiency
• English at B2 level or above (CEFR)

Required skills

• MS Office and Google Workspace (Docs, Sheets, Forms, Drive)
• Teamwork, multitasking, prioritization, time management and attention to detail
• Oral communication, problem-solving and ability to work under pressure
• Confidentiality and dependability