Senior Administration Assistant

About the role

The Senior Administration Assistant ensures smooth office operations by providing comprehensive administrative, logistical, and client‑focused support to the Head of Country Office and various UN/UNDP stakeholders.

Key responsibilities

• Coordinate and manage the daily schedule, appointments, and meetings for the Head of Country Office.
• Liaise with government counterparts and external partners, maintaining professional relationships.
• Provide administrative support for conferences, workshops, retreats, and periodic audits.
• Research, retrieve, and analyse statistical data; prepare charts, tables, and reports.
• Manage petty‑cash transactions and ensure compliance with established procedures.
• Support HR functions including recruitment coordination, interview scheduling, contract monitoring, staffing databases, and attendance records.
• Process travel authorisations, claims, visas, and related documentation in the ERP system, ensuring UN compliance.
• Organise shipments, customs clearance, security clearances, hotel reservations, airport pickups, and protocol support for visiting officials.
• Track documentation status for staff and dependents, providing timely updates.
• Supervise transportation services, ensuring vehicle maintenance and insurance coverage.

Required profile

• Proven experience in high‑level administrative support within an international or governmental environment.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication skills for interaction with senior officials, government bodies, and external partners.

Required skills

• Proficiency with ERP systems for travel and financial processing.
• Statistical data analysis and report preparation.

What we offer

• Opportunity to work in a dynamic, multicultural UN environment.
• Exposure to high‑impact projects and senior leadership.