Procurement & Operations Assistant – Amman

About the role

The Procurement & Operations Assistant supports daily procurement and operational activities for Amideast’s Amman office, ensuring timely acquisition of goods and services while maintaining a safe and functional workplace.

Key responsibilities

• Maintain accurate records of contracts, purchase requisitions, purchase orders and other procurement documentation in the designated systems and databases.
• Update procurement Standard Operating Procedures to align with Amideast’s Procurement Policy.
• Manage inventory levels and coordinate timely procurement and replenishment of office supplies.
• Coordinate with vendors and suppliers throughout the procurement process, including market research, quotation collection and negotiation.
• Build and maintain productive relationships with existing suppliers and identify new sourcing opportunities.
• Prepare, review and process procurement documentation in accordance with approval requirements.
• Oversee outsourced service providers such as cleaning, security, maintenance and catering, monitoring service quality and performance.
• Coordinate facility maintenance activities to ensure the office premises are safe, functional and well maintained.
• Provide backup support to the HR and Operations Assistant as required.

Required profile

• Works under the supervision of the Human Resources and Operations Manager.

Required skills