Receptionist & Administrative Assistant

About the role

Leading Point Software is seeking a professional Receptionist & Administrative Assistant to be the first point of contact for visitors and to provide comprehensive administrative support to executives and department managers. The role combines front‑desk duties with office coordination, ensuring smooth daily operations in a fast‑moving telecom IT environment.

Key responsibilities

• Greet visitors, manage a tidy reception area, and handle incoming calls, emails, and general enquiries.
• Coordinate executive calendars, schedule meetings, reserve conference rooms, and prepare agendas, presentations, and reports.
• Arrange domestic and international travel, including flights, hotels, transportation, visas, and itineraries.
• Receive, distribute, and track mail, courier shipments, and official documents while maintaining confidential records.
• Monitor office supplies, pantry items, and consumables, and coordinate replenishment.
• Liaise with vendors, service providers, and building management to support office operations.
• Assist recruitment by scheduling interviews and welcoming candidates.
• Support company meetings, training sessions, and corporate events.

Required profile

• Diploma in Business Administration, Office Management, Secretarial Studies or related field (Bachelor’s preferred).
• Minimum 3 years of experience in reception, office administration, or executive support, preferably in a corporate setting.
• Fluency in Arabic and strong written and spoken English.
• Excellent communication, interpersonal, and confidentiality skills.

Required skills

• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with calendar management and video‑conferencing tools.
• Document‑management capabilities.
• Familiarity with ERP systems, preferably Odoo.