Senior Executive Operations Specialist

About the role

We are looking for a proactive Senior Executive Operations Specialist to partner with our leadership team. The role blends strategic administrative support with hands‑on execution of high‑impact projects, enabling executives to focus on growth and value creation.

Key responsibilities

• Provide comprehensive CEO and senior‑leader support, including calendar management, meeting coordination, travel logistics, briefing material preparation, and follow‑up on action items.
• Oversee day‑to‑day office and facilities operations, vendor relationships, procurement, and budget tracking to ensure smooth, cost‑effective functioning.
• Manage vendor and contract processes: evaluate, select, onboard, negotiate terms, and monitor performance and compliance.
• Plan complex travel itineraries and coordinate corporate events or off‑sites aligned with business objectives.
• Design and implement scalable process improvements for workflows, approvals, and reporting, identifying bottlenecks and driving continuous enhancement.
• Lead special projects and cross‑functional initiatives, handling milestones, risk management, and status reporting to leadership.
• Support governance and compliance activities, assisting with policy adherence, risk assessment, and documentation.
• Serve as a central communication hub for internal teams and external partners, ensuring clear and timely updates.

Required profile

• 5+ years of experience in executive or administrative operations supporting C‑suite leaders.
• Proven ability to manage complex calendars, travel arrangements, and high‑profile meetings with discretion.
• Strong project‑management track record delivering multi‑stakeholder initiatives on time and within scope.
• Excellent organizational, problem‑solving, and communication skills.
• Proficiency with productivity tools such as spreadsheets, presentation software, and email/calendar platforms.
• Familiarity with procurement and vendor‑management processes.
• Self‑motivated, proactive, adaptable, and comfortable working independently and collaboratively in a fast‑growing environment.

Required skills

• Spreadsheets
• Presentation software
• Email/calendar platforms

What we offer

• Competitive compensation and performance‑based incentives.
• Comprehensive health, dental, and other benefits.