Administrative Assistant – Permit Research & Submission (Night Shift)

About the role

We are seeking a highly organized Administrative Assistant to manage end‑to‑end permit research and submission for our operations team. This remote, night‑shift position supports U.S.‑based Operations Leads and acts as the liaison with government offices and customers.

Key responsibilities

• Research permit requirements using internal databases, AI tools, and official government resources.
• Make outbound calls to U.S. government offices to verify requirements and follow up on submissions.
• Build, track, and manage permit‑related tasks from initiation to completion.
• Coordinate with customers to gather necessary documents and information.
• Submit applications through government portals and address follow‑up queries.
• Maintain accurate, organized documentation for each project.

Required profile

• Minimum 2 years of experience in an administrative, virtual assistant, BPO, or operations role.
• Strong written and spoken English communication skills.
• Exceptional attention to detail and ability to work independently.
• Comfortable using AI‑assisted tools and discerning when manual verification is needed.
• Reliable equipment: laptop/desktop (Intel i5 or better), 8 GB RAM, stable internet with backup, noise‑cancelling headset.

Required skills

• Proficiency with AI tools for research and data handling.

What we offer

• 40‑hour work week (Monday‑Friday) night shift aligned with U.S. business hours.
• Independent contractor arrangement (no benefits or PTO).
• Pay ranging from $3.50 to $7.00 per hour, based on experience and location.