Personal Assistant

About the role

The Personal Assistant provides high‑level administrative and organizational support to senior executives. You will manage schedules, coordinate travel, handle correspondence, and ensure seamless daily operations while maintaining strict confidentiality.

Key responsibilities

• Maintain and update executive calendars, preparing briefing notes for all meetings and events.
• Schedule and organize meetings with internal teams, committees, and external stakeholders.
• Welcome guests and visitors, ensuring a professional and positive experience.
• Prepare and send correspondence on behalf of executives, preserving confidentiality.
• Keep contact databases and business‑card records current and accurate.
• Screen phone calls, emails, and other communications, prioritizing urgent matters.
• Plan and prepare meeting materials, including documents, presentations, and handouts.
• Arrange business travel, including flights, hotels, transportation, itineraries, and meeting logistics; accompany executives when required.
• Support personal administrative tasks such as personal travel, appointments, and family‑related arrangements with discretion.

Required profile

• Demonstrated professionalism, discretion, and ability to handle confidential information.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to anticipate executive needs and act proactively.
• Adherence to company policies and procedures.

Required skills

What we offer

• Opportunity to work closely with senior leadership.
• Dynamic, fast‑paced environment with exposure to high‑level decision making.