Project Assistant for Inclusive Civil Service Reforms

About the role

The Project Assistant will provide administrative, logistical and financial support to the Project Manager of the Inclusive Reforms project, working closely with the Projects Support Unit (PSU) and other stakeholders in Amman.

Key responsibilities

• Initiate and follow up procurement processes, prepare purchase requests and coordinate contract signatures with the PSU.
• Organise conferences, seminars, training sessions and meetings, handling travel arrangements, accommodation and visibility material.
• Support document preparation, formatting, translation/interpretation and calendar management for the project.
• Assist in preparing project reports, maintaining document archives, inventory of purchased items and contact databases.
• Handle operational advances, cash payments, and review accounting records to monitor budget execution.

Required profile

• Bachelor’s degree in social sciences, business administration or related field.
• Minimum 3 years of experience in administrative or operational support, preferably in international technical assistance projects.
• Fluent in English and Arabic; French is an asset.
• Strong knowledge of procurement principles, public‑sector finance and donor regulations.

Required skills

• Microsoft Office suite (Word, Excel, PowerPoint).
• Use of AI tools for document preparation.
• Familiarity with operational systems such as Quantum and Iris.
• Basic translation and interpretation abilities.