Secretary – Administrative Support

About the role

The Arab Center of Engineering Studies (ACES) is seeking a proactive Secretary to provide comprehensive administrative support to its management and staff in Amman. The role involves handling daily office operations, managing communications, and ensuring smooth coordination of travel and documentation.

Key responsibilities

• Greet visitors, answer telephone calls and manage the switchboard.
• Receive, sort and distribute incoming mail and correspondence.
• Prepare, proofread and format reports, letters and meeting minutes.
• Arrange visas, travel itineraries, hotel bookings and car rentals, and maintain travel records.
• Monitor office supplies, equipment usage and maintain filing systems (paper and electronic).
• Operate office equipment such as fax machines, copiers and phone systems.
• Support other departments by ensuring they have the necessary stationery and resources.

Required profile

• Strong organizational skills with attention to detail.
• Ability to handle confidential information discreetly.
• Excellent written and verbal communication in English.
• Professional demeanor when interacting with visitors and callers.

Required skills

• Proficiency in using office equipment (fax, copier, telephone system).
• Experience with electronic mail systems and basic computer applications for word processing, spreadsheets and database management.

What we offer

• Opportunity to work in a leading engineering consultancy.
• Collaborative environment with exposure to diverse engineering projects.
• Professional development and career growth prospects.