Administration Volunteer

About the role

The Administration Volunteer supports the ActionAid Arab region office in Amman by providing timely administrative, human‑resources and logistics assistance. Working closely with programme teams, the role ensures smooth day‑to‑day operations and helps maintain high standards of accountability.

Key responsibilities

• Liaise with the Finance Officer to process cheque payments, receive invoices and forward financial claims.
• Prepare and submit procurement and payment documents for approval.
• Manage office supplies, issue stationery, maintain stock records and prepare usage reports.
• Collect bids, coordinate procurement requests and ensure compliance with the procurement manual.
• Maintain the office physical inventory list and contact directories.
• Supervise daily cleaning schedules and oversee vehicle movement and driver schedules.
• Assist the Administration and Operations Manager with workshop, meeting and travel logistics.
• Control visitor access, manage conference‑room bookings and ensure monthly work‑plan reporting.

Required profile

• Bachelor’s or Diploma in Business Management, Business Administration or a related field, or equivalent work experience.
• At least 1–2 years of relevant administrative, procurement or logistics experience.

Required skills

What we offer

• Opportunity to work with a leading international NGO.
• Hands‑on experience in administration, procurement and logistics across a regional office.
• Professional development within a multicultural team.