C-Level Executive Assistant

About the role

We are seeking a proactive C-Level Executive Assistant to support senior executives in Amman. The role involves managing complex schedules, preparing meeting materials, and ensuring seamless day‑to‑day operations while maintaining the highest level of confidentiality.

Key responsibilities

• Coordinate and manage an active calendar of appointments, making recommendations to optimise executive time.
• Prepare meeting agendas, attendee lists, background information and objectives.
• Research, collect and analyse information in advance of meetings to conserve executive time.
• Schedule departmental meetings and distribute agendas and supporting documents.
• Respond promptly to emails, texts and calls, including outside normal business hours.
• Draft correspondences, reports, presentations, minutes and executive bios.
• Design documents and presentations in line with company branding guidelines.
• Maintain and update contact lists and historical interaction records.
• Arrange travel, accommodation and transportation, and prepare expense reports.
• Handle all matters with strict confidentiality and discretion.

Required profile

• Bachelor’s degree in Business Administration.
• Minimum five years of experience supporting senior executives or C‑level teams.
• Experience in the financial services industry is a plus.
• Strong organisational, time‑management and attention‑to‑detail abilities.
• High level of self‑learning, research capability and adaptability.

Required skills

• Professional verbal and written communication in English and Arabic.
• Excellent computer skills, specifically Microsoft Outlook, Word, PowerPoint and Excel.
• Ability to think creatively and act with urgency.