Administrative Assistant – Permit Research (Night Shift)

About the role

We are seeking a highly organized Administrative Assistant to manage end‑to‑end permit research and submission for our operations team. This remote, night‑shift position supports U.S. government interactions on behalf of customers.

Key responsibilities

• Research permit requirements using internal databases, AI tools, and official government sources.
• Make outbound calls to U.S. government offices to verify requirements and follow up on submissions.
• Build, track, and manage permit‑related tasks from initiation to completion.
• Coordinate with customers to gather required documents and information.
• Submit applications through government portals and address follow‑up queries.
• Maintain accurate, organized documentation for each project.

Required profile

• Minimum 2 years experience in an administrative, BPO, virtual assistant, or operations role.
• Strong written and spoken English communication skills.
• Exceptional attention to detail; small errors can have major consequences.
• Self‑directed, able to manage multiple tasks independently.
• Comfortable using AI tools and knows when manual verification is needed.
• Reliable equipment: laptop/desktop (Intel i5 or better), 8 GB RAM, stable internet with backup, noise‑cancelling headset.

Required skills

• AI tools

What we offer

• 40 hours per week, Monday‑Friday night shift (9 PM – 5 AM US business hours).
• Independent contractor arrangement (no benefits or PTO).
• Hourly pay ranging from $3.50 to $7.00, based on experience and location.