Executive Assistant

About the role

Marsh is looking for a highly experienced Executive Assistant to provide senior‑level administrative and operational support to its executive leaders. The role requires strong judgment, exceptional discretion and the ability to thrive in a fast‑paced, high‑accountability environment.

Key responsibilities

• Manage complex, high‑volume executive calendars across time zones, anticipate conflicts and protect focus time.
• Prepare executives for meetings by assembling agendas, pre‑reads, context and required materials.
• Coordinate internal and external meetings, handle logistics, create briefing packs and track action items.
• Arrange domestic and international travel itineraries, produce detailed itineraries and manage last‑minute changes.
• Process expenses and reimbursements accurately, draft and proofread executive communications, and maintain structured file management in Teams/SharePoint.
• Build strong relationships with leadership, peers and assistants, communicate professionally at all levels and handle confidential information with strict ethical judgment.
• Identify and implement process improvements, standardising templates such as agendas and briefing packs.

Required profile

• 8+ years of progressive experience supporting senior leaders at the executive level.
• Demonstrated ability to act as a trusted partner and effective gatekeeper.
• Excellent organisational, communication and stakeholder‑management skills.
• High level of discretion and ability to manage sensitive information.

Required skills

• Proficiency with MS Teams.
• Experience using SharePoint for document management.