Operations Coordinator

About the role

ExeQut is seeking a proactive and highly organized Operations Coordinator to manage internal operational requests and coordinate activities across multiple departments. You will own assignments from initial request through completion, working closely with legal, finance, IT, HR, and leadership teams.

Key responsibilities

• Receive, organize, prioritize, and track internal operational requests.
• Coordinate requests involving legal, finance, IT, HR, subscriptions, vendors, and administrative functions.
• Follow up with internal teams, consultants, attorneys, accountants, vendors, and service providers until completion.
• Support planning and launch of new internal projects and initiatives.
• Create project plans, timelines, task lists, meeting notes, and action‑item trackers.
• Monitor project progress, deadlines, dependencies, risks, and decisions.
• Assist with creating and maintaining company policies, SOPs, workflows, checklists, templates, and documentation.
• Coordinate contract reviews, signatures, renewals, and compliance‑related requests.
• Support finance processes including invoices, approvals, vendor setup, and payment follow‑ups.
• Manage company subscriptions, software licenses, renewal dates, costs, and account ownership.
• Coordinate employee IT requests, system and software access, onboarding, and offboarding tasks.
• Communicate status updates to leadership and escalate urgent matters.
• Identify opportunities to improve processes, reduce costs, and increase operational efficiency.

Required profile

• 3+ years of experience in operations, project coordination, business administration, executive support, or a related role.
• Experience working with legal, finance, IT, vendors, subscriptions, or cross‑functional projects is highly desirable.
• Bachelor's degree in business administration, management, operations, or a related field preferred, but not required with relevant experience.

Required skills