Project Management Assistant

About the role

The Project Management Assistant supports the Chief of Party (COP) and Deputy Chief of Party (DCOP) in daily management activities, ensuring efficient use of leadership time and smooth coordination across project tasks. This role involves attending internal and external meetings, documenting discussions, and tracking follow‑up actions to keep the project on schedule.

Key responsibilities

• Provide direct administrative support to the COP and, when needed, the DCOP.
• Attend meetings with the COP/DCOP, record minutes, decisions, and action items.
• Maintain and update action trackers, decision logs, and commitment registers.
• Monitor progress on assigned tasks and follow up with team members to ensure timely completion.
• Assist in organizing priorities, commitments, and stakeholder engagements.
• Coordinate meeting logistics and prepare necessary documentation.

Required profile

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Attention to detail and ability to maintain accurate records.
• Proactive attitude with a focus on supporting senior leadership.

Required skills

• Proficiency in standard office software (e.g., word processing, spreadsheets, presentation tools).
• Experience with tracking tools or databases for action items and decisions.